Job Description
JOB DESCRIPTION
LOCATION: DISTRICT WIDE
POSITION: SCHOOL SECRETARY
JOB QUALIFICATIONS: Education/Training:
*Must be 18 years of age or older
*High School Diploma or GED
Special Knowledge/Skills:
* Excellent customer service skills
* Proficient skills in keyboarding, word processing, and file maintenance
* Effective organizational skills and effective communication skills; oral and
written
* Knowledge of computer software programs; Word, Excel, PowerPoint
* Knowledge of basic accounting principles
REQUIRED EXPERIENCE:
Minimum 3 years clerical experience
JOB DESCRIPTION: Ensure efficient operations of school administrative office and provide
clerical services for school's principal and other staff members.
DUTIES AND
RESPONSIBILITIES:
Prepare written correspondence, forms, schedules, or reports using
personal computer.
Maintain a daily teacher attendance log and records for substitute
teachers.
Monitor and process personnel time records in Kronos including
leave requests and reports and submit to central office according to
established deadlines.
Maintain school calendar of events and assist with coordination of
campus activities.
Schedule meetings and appointments and maintain calendar for
principal.
Assist students, teachers, and parents as needed.
Receive incoming calls, take reliable messages, and route to
appropriate staff.
Maintain physical and computerized files including mailing lists,
student records, visitor logs, and office communication.
Perform routine bookkeeping tasks including simple arithmetic
operations to maintain campus budget records.
Prepare and process purchase orders.
Order, receive, issue and maintain supplies and equipment as
needed.
Prepare and make cash deposits for activity account(s). May be
responsible for maintenance of activity checkbook(s) and ledger(s).
Maintain inventory of fixed assets, equipment, and supplies.
Receive, sort, and distribute mail and other documents to campus
staff.
School Secretary (con't)
Ability to communicate and to maintain effective working
relationships with administrators, staff and the public.
Maintain confidentiality.
Daily attendance and punctuality are essential functions of the job.
Perform other duties as assigned.
OTHER INFORMATION: Mental Demands:
Ability to communicate effectively, both verbally and in writing; ability to
maintain emotional control under stress.
Physical Demands/Environmental Factors:
This position requires frequent standing, bending, stooping, walking,
occasional lifting of 40+ lbs and occasional district-wide travel.
I have received a copy of the job description for my position. Date:________________________________________________
_______________________________________________ ____________________________________________________
Employee Name (print) Signature
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