Job Description

Position : Executive Assistant to the EVP, Chief Artistic Officer

Department : Programming

Role Overview : This position will focus on maximizing the day-to-day productivity of the Executive Vice President, Chief Artistic Officer (CAO) and the Programming, Advancement & Innovation, and Education departments. They will report to the CAO and rely on close, effective collaboration with the Chief of Staff to execute their responsibilities. By being at the center of the CAOs departmental oversight, the Executive Assistant to the EVP, CAO will have a birds-eye view of the dynamic operations of one of the worlds leading performing arts centers.

What youll get to do here :

• Maintain the CAOs calendar through meticulous scheduling of requested appointments utilizing the Microsoft suite
• Communicate with Programming, Advancement & Innovation, and Education staffs regarding the CAOs calendar for planning and collaboration when necessary
• Coordinate and confirm all aspects of internal and external meetings, including meeting space / agendas / catering and technical specifications as necessary and using ArtsVision and Tessitura as resources for preparation and planning
• Coordinate meeting action items and follow up with the CAO and meeting participants
• Coordinate bi-annual staff retreats, in collaboration with the Programming Chief of Staff and Vice President
• Write scripts and / or talking points for CAOs presentations, speeches, and hosting responsibilities
• Prepare regular status reports for the CAO for meetings and agenda items
• Field internal and external requests for the CAO
• Manage correspondence on behalf of the CAO
• Oversee ad hoc special projects from inception through development, to implementation
• Track departmental expenses and receipts, vacation / sick days, and other logistics for the CAO, utilizing ADP, NetSuite, and Monday

Youll be a fit if you bring :

• Minimum 3 to 5 years of experience supporting a C-Suite executive
• Established track record of success within a fast-paced executive office and the ability to seamlessly change course when required
• Strong emotional intelligence and the ability to leverage relationship management skills to further organizational goals
• Skilled in giving timely feedback both to colleagues and the CAO about work needs and approaches
• Ability to work effectively within a team environment and handle various personality types and working styles
• Strong customer service skills and the ability to make sound judgments about the CAOs priorities and needs
• Work style that can integrate effectively within a team environment and handle various personality types and working styles
• Superior interpersonal and written communication skills
• Experience with industry technology platforms, including NetSuite, Monday, ArtsVision, and Microsoft Suite
• Availability to work extended hours, including some evenings, as needed
• Bachelors degree or equivalent combination of education and experience

Youll be a great fit if you :

• Are eager to use business and administrative support skills to facilitate the work of leadership and change
• Are adept at complex calendar and inbox management using judgment and tact
• Can juggle several urgent projects at once while keeping your eye on big-picture goals
• Offer creative solutions to problems that are timely, cost-effective, and support the needs of the CAOs agenda and direction.
• Have an interest in performing arts or arts administration
• Have previous experience supporting executives in the C-Suite

What is Lincoln Center for the Performing Arts?

Lincoln Center for the Performing Arts, Inc. (LCPA) is a cultural and civic cornerstone of New York City. We believe the arts play an important role in our lives : they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We are resolved not to lose sight of what connects us, and we hope you will consider joining our talented, diverse team.

We are :

1. The manager of the 16-acre Lincoln Center campus

• We are one of eleven amazing resident arts organizations

2. A leading Arts Presenter.

• We curate numerous programs and performances, showcasing music, dance, and more

3. An Education Hub.

• We have reached 20 million students, educators, principals, and community members

Who are our people?

LCPA is a team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.

Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center.

We welcome applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.

Whats the news?

Recent and Upcoming Programming

Campus Happenings

Legacies of San Juan Hill

Who is our President and CEO?

Dr. Mariko Silver

It is the policy of Lincoln Center for the Performing Arts, Inc., to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership / union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

If you require reasonable accommodation in locating open positions, completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Abigail Worsnip at (212) 8755324.

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