Job Description

Job Description

THIS JOB IS NOT REMOTE

The candidate must be local to Philadelphia.

Please do not apply if you are not local to Philadelphia

Our dynamic marketing/advertising agency is looking for a team member to assist with concepting, planning and coordinating brand activation events. You must have at least 1-year of experience post-graduation in event execution and planning to be considered.

OVERVIEW:

This position of Event Coordinator requires a highly organized, hard-working event specialist to assist in the execution of the events Company executes on behalf of its clients. The day-to-day duties of the job include concepting event/activations, pre-event planning, event coordination, post-event reporting, and interfacing with client stakeholders and internal team members.

ROLES & RESPONSIBILITIES:

• Plan and execute numerous activations including, concept, communications, pre-event planning, on-site execution, and post-event reporting
• Contact and liaise with local, regional and national vendors engaged by Company to ensure all products and services are executed in a timely and cost-effective fashion
• Assist with creation, execution, and implementation of detailed operations timelines, checklists, etc.
• Carry out assigned tasks with limited supervision, including the management and implementation of event operational and/or hospitality tasks and projects
• Supervise and manage limited-term operations staff as well as on-site support staff
• Assist with set-up and execution of events
• Assist with office administration post-event including financial reconciliation, communications, etc. 
• Implement best practices and standards in guest services at all events

REQUIREMENTS:

• Consistent, professional demeanor and relentless work ethic
• Demonstrate proven success in working with other team members and/or partners as well as promote a “team-oriented” attitude
• Developed experience, coordinating and managing event operations and hospitality
• Effective at managing an operational budget for maximum efficiency
• High level of initiative and works well independently as well as in a team environment
• Strong attention to detail and highly organized
• Well-developed analytical and problem-solving skills
• Possess excellent verbal skills and ability to communicate clearly and professionally are exceptional and you are comfortable presenting plans/materials to colleagues/clients
• You’re a self-starter
• You have a “no job is too small” attitude
• Able to lift 35 pounds
• You have proficiency with Microsoft Office Suite and comfortable learning other programs that may be required
• Ability to be flexible and able to travel and weekend/holiday work as needed

COMPENSATION:

• Varies as commensurate with the Candidate’s level of experience
• Includes full benefits package (medical, 401K, etc.)

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