Job Description

Job Description

Job Description

POSITION TITLE: Archives Intern (Part-Time)

WHO WE ARE:  

The American Institute of Physics (AIP) is a federation of 10 Member Societies which together have nearly 120,000 members across the globe. Founded in 1931, AIP is a federation that advances the success of our Member Societies and an institute that engages in research and analysis to empower positive change in the physical sciences. Our overarching strategy is to advance the physical sciences with a unifying voice of strength from diversity.  We want you to become a part of our mission and join our dynamic team! 

SUMMARY:  

AIP is looking for two part-time Archives Interns to join our Niels Bohr Library & Archives (NBLA) team in a grant funded initiative to draw attention to the key role that women have played and are playing in advancing the physical sciences by providing better access to archival collections that highlight the contributions and work of women.

The Archives Intern will work with NBLA staff to support core activities of this project, including working with archivists to ingest, accession, and process physical and digital manuscript materials, photographs, and archival collections. Duties also include rehousing physical collection materials and arranging digital collection materials as needed, metadata creation (including MARC catalog records), finding aids, and other metadata projects to support the NBLA digital repository (

Join our team of energized, charismatic, collaborative, and passionate individuals, and contribute to making a difference in the field of physical sciences!

WHAT YOU’LL DO:  

• Rehouse archival collections in acid-free folders and boxes.
• Assist in series arrangement of archival collections.
• Follow workflows for ingest and upload of digital collection materials.
• Create descriptive metadata at the item and collection level including MARC records, EAD finding aids, and photograph descriptions.
• Engage in outreach activities to promote the project in NBLA communication channels and social media.

WHAT YOU’LL BRING:

• Bachelor’s degree in a relevant field such as Library Science or Archival Studies and/or previous archival experience.
• Students currently enrolled in a Master’s degree program in Archival Studies or relevant field preferred.
• Experience with cataloging and metadata standards such as MARC, DACS, EAD, Dublin Core, and LCSH preferred.
• Proofreading and research skills; excellent written and verbal communication skills.
• Ability to prioritize tasks, manage multiple projects, and meet deadlines.

TO APPLY:  

Include a resume and a cover letter. We encourage you to apply even if your experience does not fully match the position description. At AIP, we embrace considering people from a diversity of backgrounds and career experiences. 

COMPENSATION: $15-$19 per hour, up to 20 hours per week.
Interns may work between 10-20 hours per week depending on academic enrollment status (up to 10 hrs/week while actively enrolled in classes; 10-20 hrs/week if not currently enrolled or post-graduation.)

WORKING AT AIP:  

AIP embraces a flexible hybrid work environment to balance in-person collaborative work with remote work. The team works in a flexible, hybrid schedule and reports to our offices in College Park, Maryland and Washington, DC, as needed. Employees are required to reside in the DC Metro regions of Maryland, Virginia, or Washington, DC. 

Your colleagues at AIP are welcoming, gracious, and eager to help each other succeed. With our commitment to community service, institute-wide social opportunities, and ongoing learning and development, AIP is a rewarding place to work. 

ABOUT AIP:  

Join Us and Make a Difference!

At the American Institute of Physics (AIP), we're dedicated to advancing, promoting, and serving the physical sciences for the benefit of humanity. As a 501(c)(3) non-profit, AIP is a federation that advances the success of our Member Societies and an institute that engages in research and analysis to empower positive change in the physical sciences.

Our mission is to advance, promote, and serve the physical sciences for the benefit of humanity. We are passionate about our work and committed to fostering an inclusive and dynamic environment where creativity, collaboration, and enthusiasm thrive.

Join our team and become part of an energized, forward-thinking community. Together, we'll explore the frontiers of science, support groundbreaking research, and contribute to the betterment of humanity.

Be a part of AIP—where science meets passion and purpose.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law.

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