Job Description

Job Description

Job Description

Summary:  

The AEA will provide comprehensive administrative support to the President, ensuring efficiency and organization in daily operations. Acting as a key facilitator, the AEA will manage schedules, gather necessary information, maintain reports, and oversee related tasks—all while prioritizing the best interests of both the executives and the company.

JOB DESCRIPTION

  The AEA will play a vital role in supporting the President by managing both professional and personal responsibilities with efficiency and discretion. Key duties include:

· Calendar & Schedule Management: Overseeing professional and personal calendars, coordinating appointments, scheduling meetings, and ensuring timely execution of all activities.

· Confidentiality & Judgment: Handling sensitive and confidential information with the utmost tact, discretion, and professionalism.

· Task Prioritization & Attention to Detail: Managing multiple responsibilities simultaneously, meeting deadlines, and maintaining a high standard of accuracy in all tasks.

· Professional Communication: Representing the executive with professionalism in all interactions—whether in person, via email, or over the phone.

· Travel Coordination & Expense Management: Booking travel arrangements, providing detailed itineraries, securing necessary documents, and processing expense reports for reimbursement.

· Client & Visitor Engagement: Welcoming, escorting, and assisting visitors, vendors, and clients to ensure a seamless experience.

· Correspondence & Documentation: Drafting, reviewing, and typing correspondence, memos, and emails with precision and professionalism.

· Executive Travel Assistance: Accompanying executives on trips when required to provide immediate support and coordination.

· Meeting Preparation & Follow-Up: Organizing agendas, preparing pre-meeting materials, taking notes if needed, distributing key takeaways, and ensuring follow-up actions are completed.

· Document Organization & Management: Maintaining structured filing systems for records, reports, and essential documents to ensure accessibility.

· Availability & Responsiveness: Remaining accessible around the clock to handle urgent matters and provide timely responses.

· Personal Errands & Logistics Support: Assisting with personal tasks such as lunch arrangements, bill payments, and banking activities to ensure smooth day-to-day operations.

· Special Projects: Supporting executives with diverse projects, conducting research, and executing assigned initiatives.

· Customer Order Follow-Up: Communicating with customers to track orders, address concerns, and ensure satisfaction.

· Data Entry & Record Maintenance: Managing sales order input, updating records, and maintaining organized databases.

· Additional Duties: Handling other tasks as assigned to enhance operational efficiency and support company goals.

Established in 1986 and based in Bellwood, IL, we are a trusted wholesale distributor specializing in brand-name confectioneries. We proudly serve wholesalers, distributors, and independent retailers, providing high-quality products to meet their diverse needs.
As a growing company, we thrive in a dynamic, fast-paced environment where efficiency and innovation drive our success.

Company Description

Established in 1986 and based in Bellwood, IL, we are a trusted wholesale distributor specializing in brand-name confectioneries. We proudly serve wholesalers, distributors, and independent retailers, providing high-quality products to meet their diverse needs.\r\nAs a growing company, we thrive in a dynamic, fast-paced environment where efficiency and innovation drive our success.

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