Description:
We’re looking for a sharp, dependable administrative assistant to support a fast-paced scientific department. This contract role is fully on-site in South San Francisco and involves working closely with the department lead and other key team members. We’re only considering candidates with a strong professional presence, excellent writing skills, and a track record of high-quality execution.
What You’ll Do
• Manage complex, high-volume calendaring for department leadership and cross-functional meetings, including scheduling across multiple time zones
• Maintain recurring meetings, shared calendars, and department distribution lists
• Draft polished agendas, meeting notes, summaries, and follow-up communications
• Coordinate logistics for interviews, guest speakers, and internal events
• Order catering for department meetings
• Make domestic and international travel arrangements
• Support onboarding and team coordination
• Prepare and track expense reports, order supplies, and handle general admin tasks
• Assist with special projects as needed
• Use internal systems, including Google Workspace, Zoom, MS Office, and Concur
What We’re Looking For
• 4+ years of administrative experience, ideally supporting senior leaders or department-level operations in fast-paced environments
• Bachelor’s degree or equivalent professional experience
• Exceptional writing and communication skills - clear, concise, and professional
• Highly organized, detail-oriented, and reliable
• Comfortable navigating shifting priorities with calm and focus
• Skilled in Google Workspace, MS Office, quick to learn new systems
• Professional, discreet, and able to represent the team well
• Bonus: experience in biotech, startups, high-tech, consulting, or other fast-paced, detail-heavy environments
This Might Be a Fit If You…
• Hold yourself to a high standard and deliver clean, thoughtful work
• Can anticipate needs and take action without being asked twice
• Care about how things are written, presented, and followed through
• Work well with other experienced admins and understand how to collaborate rather than duplicate efforts
• Want a contract role where your skills and judgment are valued
Hourly Pay Rate Range (dependent on location, experience, expectation)
The pay range that Magnit reasonably expects to pay for this position is $38.66 - $51.54/hr on W2
Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)
...Job Description Job Description GIS Analyst Role. - Must have 7+ years of experience. - NO OPT CANDIDATES - Strong technical expertice in Spatial Data Management. -Mapping and development using ArcGIS platform -Customer Facing -Currently looking for...
...3-$14/hour (Based on experience and location)Job Description:Were looking for reliable, detail-oriented cleaners to join our commercial cleaning team. In this role, you'll be responsible for maintaining cleanliness and sanitation across various facility types, including...
...Job Description Job Description Certified Occupational Therapy Assistant (COTA) Wareham, MA $37-$40 Per Visit | Flexible Schedule | Comprehensive Benefits Proud Winner of Boston Globes Top Places to Work 2024! Are you looking for a fulfilling career where you...
...Southampton Fusion 3, Solent Business Park 4500 Parkway Southampton, WHIT PO157AD, GBR We are looking for an entry level data engineer to support the data capability at Gen II through driving high impact initiatives, initially aligned to the Finance function....
...Art and Design Technician Job Type:? Part-time with benefits Category: ?Entertainment Park Location: Six Flags Fiesta Texas in San Antonio, Texas WHAT WE PROVIDE: This is a year-round position at Six Flags Fiesta Texas, in San Antonio, TX. It features...